Job Description
Join our dynamic team at Global Innovations Inc. as a Full-Time Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional with exceptional organizational skills to support our executive team across Atlanta and New York offices. Enjoy a flexible schedule that promotes work-life balance while contributing to impactful projects in a collaborative environment. What We Offer: Competitive salary, comprehensive benefits package, professional development opportunities, and a modern workspace in Atlanta's vibrant Tech Park.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-office meetings between Atlanta and New York teams
- Handle confidential correspondence, document preparation, and digital filing systems with precision
- Process expense reports, invoices, and travel arrangements while ensuring financial compliance
- Serve as primary point of contact for internal/external stakeholders via phone, email, and virtual platforms
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support onboarding processes and maintain employee records in HRIS systems
- Assist with special projects requiring research, data compilation, and presentation preparation
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- 3+ years of administrative support experience in corporate or hybrid environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication skills with ability to multitask across time zones
- Strong attention to detail with demonstrated experience handling confidential information
- Proven ability to adapt to flexible schedules and prioritize competing deadlines
- Experience with scheduling tools (Calendly, Microsoft Bookings) and office management software