Job Description
Join our dynamic team at Boston Executive Solutions as a full-time Administrative Assistant! We're seeking a highly organized professional to support our executive team with seamless administrative operations. This immediate hiring opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Boston. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, apply today to become an integral part of our growing organization!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, procurement, and vendor relationships
- Handle confidential data entry, record-keeping, and document management systems
- Coordinate meetings, including preparation of agendas, materials, and minute-taking
- Act as primary point of contact for internal and external communications
- Assist with onboarding processes and new employee orientation coordination
Qualifications
- Associate's degree or equivalent certification in Business Administration
- 3+ years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving and multitasking capabilities