Job Description
Join our dynamic team in Mesa, AZ as a full-time Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our local operations with exceptional organizational skills and a proactive approach. This hybrid role offers 3 remote workdays per week, allowing you to maintain work-life balance while driving administrative excellence. You'll be the backbone of our office, ensuring seamless operations and contributing to our mission of serving the Mesa community.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Prepare and distribute confidential documents, reports, and correspondence
- Handle incoming communications via phone, email, and in-person interactions
- Support event planning and meeting coordination for internal and external stakeholders
- Maintain accurate digital and physical filing systems
- Assist with budget tracking and expense report processing
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to work independently with minimal supervision
- Experience handling sensitive information with discretion
- Flexibility to adapt to changing priorities and deadlines