Job Description
Join our dynamic team as a full-time Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support executive leadership with exceptional administrative coordination. Enjoy a flexible schedule while making a tangible impact in a collaborative, growth-oriented environment. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for career advancement.
Why Elite Executive Solutions?
• Industry-leading professional development
• Flexible working hours (8am-6pm core hours)
• Modern downtown San Francisco office
• Health, dental, and vision insurance
• 401(k) with company match
Responsibilities
- Manage executive calendars, scheduling meetings, and prioritizing appointments
- Coordinate international and domestic travel arrangements with meticulous attention to detail
- Prepare and edit confidential documents, reports, and presentations
- Act as primary point of contact for internal and external stakeholders
- Oversee office operations including supply inventory and vendor relationships
- Implement digital filing systems and ensure document security compliance
- Support special projects requiring cross-departmental coordination
Qualifications
- Associate's degree or equivalent experience (Bachelor's preferred)
- 3+ years in executive administrative support or similar role
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion
- Experience with scheduling tools (Calendly, Doodle) or CRM systems
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adjust schedule for urgent deadlines