Job Description
Join our dynamic team as a full-time Administrative Assistant with flexible scheduling options! At Apex Global Solutions, we're seeking a highly organized professional to support our executives and ensure seamless office operations. This hybrid role offers Monday-Friday hours with adaptable start/end times to support work-life balance.
As the backbone of our office, you'll manage critical communications, coordinate complex schedules, and drive efficiency across departments. We provide comprehensive benefits, professional development opportunities, and a collaborative environment where your contributions directly impact our success.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination
- Process expense reports, invoices, and financial documentation
- Compose professional correspondence, presentations, and reports
- Oversee office supply inventory and vendor relationships
- Onboard new hires and maintain HR records
- Coordinate cross-departmental projects and events
- Implement digital filing systems and data management protocols
Qualifications
- 3+ years administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to multitask with competing priorities
- Detail-oriented with strong organizational systems
- Experience with scheduling tools (Calendly, Outlook)
- Discretion handling confidential information