Job Description
Join our dynamic team at Coastal Business Solutions as a flexible Administrative Assistant in the heart of Virginia Beach! We're seeking a highly organized professional to provide exceptional support while enjoying a schedule that adapts to your life. This is your opportunity to thrive in a collaborative environment where your administrative expertise directly impacts our success. Why You'll Love This Role: Competitive compensation, modern workspace, and the freedom to balance work and personal commitments. If you're detail-oriented, tech-savvy, and passionate about streamlining operations, apply today!
Responsibilities
- Manage calendars, coordinate meetings, and handle complex scheduling across multiple departments
- Process invoices, expense reports, and financial documentation with precision
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for clients, vendors, and internal stakeholders
- Maintain digital and physical filing systems ensuring compliance and accessibility
- Coordinate travel arrangements and logistics for executive team members
- Support onboarding processes and new employee orientation activities
Qualifications
- Minimum 2 years of administrative experience in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Experience with scheduling tools (Calendly, Outlook Calendar)
- Ability to prioritize tasks and manage competing deadlines
- Associate's degree or equivalent professional certification preferred
- Proven problem-solving and multitasking capabilities