Job Description
We're urgently seeking a highly motivated Administrative Assistant to join our dynamic team in New York City. This flexible schedule role is perfect for detail-oriented professionals who thrive in fast-paced environments. You'll be the backbone of our operations, ensuring seamless daily workflows while supporting executive leadership with precision and professionalism. Our culture values work-life balance, offering hybrid options and core hours flexibility. If you're an organized multitasker with a passion for excellence, apply now to become part of our growing success story!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support departmental projects through data entry, report compilation, and presentation creation
- Facilitate onboarding processes for new hires and coordinate training sessions
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience handling confidential information with discretion
- Strong written and verbal communication skills
- Ability to adapt to changing priorities in a fast-paced environment
- Proficiency with office equipment (printers, scanners, multi-line phone systems)
- Experience with scheduling software (Calendly, Microsoft Bookings) a plus