Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in San Jose, CA. This is a fantastic opportunity for a self-starter who values a flexible schedule and wishes to balance professional growth with personal commitments.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly while providing top-tier support to our leadership team.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a keen attention to detail.
- Handle incoming inquiries via phone and email, directing them to the appropriate team members.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Order and manage office supplies to ensure inventory levels are optimal.
- Plan and organize company events, including team lunches and corporate gatherings.
- Maintain a welcoming and professional environment for visitors and clients.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Must be comfortable working in a fast-paced environment.
- Ability to work independently with a flexible schedule.