Job Description
Join our dynamic team at Innovate Solutions Group as a part-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to provide essential support to our Portland office. This role offers the perfect work-life balance with 25-30 hours per week, including remote options. You'll be the backbone of our operations, ensuring seamless daily functions while supporting our mission-driven culture. If you thrive in fast-paced environments and value autonomy, this is your opportunity to excel.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meetings across time zones
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems ensuring data accuracy and accessibility
- Coordinate travel arrangements, expense reports, and procurement processes
- Act as primary point of contact for internal and external stakeholders
- Support special projects and initiatives as assigned by leadership
Qualifications
- 3+ years of administrative experience with proven multitasking abilities
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with minimal supervision
- Experience with scheduling tools (e.g., Calendly, Doodle) preferred
- Portland-based with reliable transportation