Job Description
Join our award-winning team at Northwest Innovations Group as a highly organized Administrative Assistant with flexible scheduling options. We're seeking a dynamic professional to support our executive team in our vibrant downtown Portland office. This hybrid role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. Ideal candidates thrive in fast-paced environments and excel at multitasking while maintaining exceptional attention to detail.
Responsibilities
- Manage executive calendars, coordinate complex scheduling, and arrange travel logistics
- Handle confidential correspondence, prepare reports, and maintain digital filing systems
- Serve as primary point of contact for internal/external communications
- Process expense reports, invoices, and purchase orders with precision
- Coordinate meetings, events, and office logistics seamlessly
- Support HR functions onboarding and documentation processes
Qualifications
- Associate's degree or equivalent professional experience required
- 3+ years administrative support experience in corporate settings
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven discretion handling sensitive information
- Experience with scheduling tools (Calendly, Doodle) and project management software