Job Description
Join our dynamic team at Pacific Northwest Innovations as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our operations with adaptable hours (25-30 hrs/week). Enjoy a modern workspace in downtown Portland with competitive pay, comprehensive benefits, and opportunities for growth. If you thrive in a fast-paced environment and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital/physical filing systems with strict confidentiality
- Assist with travel arrangements, expense reports, and procurement processes
- Support onboarding and HR administrative tasks as needed
- Coordinate cross-departmental projects and track progress
Qualifications
- Associate's degree or equivalent administrative certification
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to work independently with minimal supervision