Job Description
Join our dynamic team as a full-time Administrative Assistant in the heart of New York City! We offer a flexible schedule (hybrid option available) and a supportive environment where your organizational skills shine. As a key member of our operations team, you'll ensure seamless office functions while enjoying competitive benefits and growth opportunities. Apply now to become the backbone of our thriving business!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare detailed reports, presentations, and correspondence using MS Office Suite
- Oversee office inventory, procurement, and vendor relationships
- Coordinate cross-departmental projects and meetings
- Maintain confidential records with strict adherence to data privacy protocols
- Support onboarding processes and new employee integration
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities under deadlines
- Experience with office management software (e.g., Asana, Trello)
- Flexibility to adapt to changing priorities and schedules