Job Description
Are you a detail-oriented professional looking for a role that offers the perfect balance between career growth and personal flexibility? Apex Administrative Solutions is currently seeking a highly organized Administrative Assistant to join our dynamic team in New York. We pride ourselves on fostering a supportive work environment that values adaptability and efficiency.
In this pivotal role, you will be the backbone of our daily operations, ensuring that our executive team and clients receive top-tier support. We offer a competitive benefits package and a flexible schedule designed to help you excel in your professional and personal life.
Responsibilities
- Calendar Management: Schedule meetings, coordinate appointments, and manage complex calendars for senior leadership.
- Communication Hub: Serve as the primary point of contact for incoming calls, emails, and visitors; screen and route inquiries appropriately.
- Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and memos with high attention to detail.
- Project Coordination: Assist in project management tasks, track deadlines, and ensure deliverables are met on time.
- Office Operations: Maintain office supplies inventory, manage filing systems, and handle travel arrangements and expense reporting.
- Team Support: Collaborate with cross-functional teams to streamline administrative processes and improve overall productivity.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Experience: Minimum of 2-3 years of professional administrative experience in a fast-paced environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Flexibility: Willingness to adapt to a flexible work schedule and occasional overtime when necessary.