Job Description
Join Boston's premier administrative team with unmatched schedule flexibility! Urban Solutions Group seeks a dynamic Administrative Assistant to support our downtown operations. This part-time role offers weekday hours with start/end time options (8AM-4PM, 9AM-5PM, or 10AM-6PM) to accommodate your lifestyle. Enjoy competitive pay, hybrid work potential, and growth opportunities in a collaborative environment.
Located in Boston's Financial District with easy T-access, you'll be the backbone of our client-facing operations. We value initiative, reliability, and exceptional organizational skills. If you excel at multitasking and thrive in a supportive workplace, apply now to transform your administrative career!
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across multiple departments
- Process confidential documents, contracts, and correspondence with precision
- Oversee office inventory, supply procurement, and vendor relationship management
- Prepare detailed reports, presentations, and statistical data using Microsoft Office Suite
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate travel arrangements and expense reports for senior leadership
- Maintain digital filing systems and ensure document security compliance
Qualifications
- Associates degree or 3+ years of administrative support experience
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional time-management and prioritization skills
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication abilities
- Flexibility to adapt to changing priorities and deadlines
- Proficient with office equipment and digital collaboration tools
- Boston residency preferred for local coordination needs