Job Description
Join our dynamic team in Tucson as a flexible Administrative Assistant! We're seeking a highly organized professional to support our daily operations with adaptable scheduling options. Enjoy a hybrid work model with core hours in-office and remote flexibility. This role is perfect for candidates seeking work-life balance without compromising career growth.
You'll be the backbone of our office, ensuring seamless operations through exceptional coordination, communication, and problem-solving skills. We value initiative and offer competitive benefits including health insurance and professional development opportunities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain filing systems (physical and digital)
- Assist with onboarding processes and new employee orientation
- Coordinate office supplies inventory and procurement
- Support event planning and meeting logistics
- Perform basic bookkeeping tasks and expense tracking
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in fast-paced environments
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Professional demeanor and customer service orientation
- Flexibility to adapt to changing priorities and schedules