Job Description
Join our dynamic team as a full-time Office Assistant specializing in data entry and administrative excellence. We're seeking a meticulous professional to maintain critical information systems, streamline office operations, and deliver exceptional support across departments. This hybrid role combines technical precision with interpersonal finesse in a fast-paced corporate environment. If you thrive in detail-oriented work and want to contribute to organizational efficiency, this is your opportunity to grow with a leading Midwest administrative services provider.
Responsibilities
- Accurately enter, verify, and manage confidential data in CRM and ERP systems
- Process invoices, purchase orders, and financial documentation with 99.5% accuracy
- Coordinate calendars, meetings, and travel arrangements for executive team
- Generate daily, weekly, and monthly operational reports using Excel and SQL
- Implement document management protocols for compliance with HIPAA/GDPR standards
- Train new hires on data entry procedures and office software systems
- Collaborate with IT department to troubleshoot data discrepancies
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 2 years proven data entry experience with 10,000+ keystrokes per minute
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word macros)
- Familiarity with Salesforce, QuickBooks, or similar enterprise software
- Professional certification in data management (CDA/CADM preferred)
- Exceptional attention to detail with zero-error tolerance for financial data
- Ability to manage competing deadlines in high-pressure environments
- Basic SQL knowledge for report generation and data extraction