Job Description
Join our dynamic team at Metropolitan Solutions Group as a Local Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to support our operations with a flexible schedule option. Enjoy the perfect work-life balance while making a meaningful impact in a fast-paced environment. This hybrid role offers remote flexibility combined with in-office collaboration in our Manhattan headquarters.
As an integral part of our administrative team, you'll be instrumental in maintaining our office's efficiency and supporting executive staff. We value initiative, attention to detail, and a proactive approach to problem-solving. If you thrive in a supportive atmosphere where your contributions are recognized, this is the opportunity you've been waiting for.
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executive staff
- Process invoices, expense reports, and financial documentation with precision
- Serve as the primary point of contact for internal and external communications
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support HR functions including onboarding, scheduling interviews, and benefits administration
- Prepare professional correspondence, reports, and presentations using MS Office Suite
- Assist with special projects and event coordination as needed
Qualifications
- 3+ years of administrative experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask effectively
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Associate's degree or equivalent administrative certification preferred
- Ability to adapt to changing priorities and work independently
- Experience with calendar management and scheduling software