Job Description
Join our dynamic team at Metro Innovations Group as a Administrative Assistant with a flexible schedule in the heart of Portland! We're seeking a highly organized professional to support our fast-paced operations while enjoying work-life balance through customizable hours. This role offers competitive compensation, growth opportunities, and a collaborative environment where your administrative expertise will truly shine. If you're passionate about streamlining processes and supporting a mission-driven organization, apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team members
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support project coordination through meeting preparation, minute-taking, and deadline tracking
- Assist with onboarding processes including new hire paperwork and orientation materials
- Maintain digital filing systems with strict attention to data security protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in deadline-driven environments
- Experience with scheduling tools and calendar management systems
- Detail-oriented with strong organizational and time management abilities
- Professional demeanor with experience handling confidential information
- Flexibility to adapt to changing priorities and support cross-functional teams