Job Description
Join our dynamic team at Innovate Solutions Group, a leading tech services firm in San Jose's vibrant downtown. We're seeking a detail-oriented Administrative Assistant to support our executive team with exceptional organizational prowess and a passion for efficiency. Enjoy a flexible schedule (20-25 hours/week) with remote options while making tangible impact in a collaborative, growth-oriented environment. Perfect for professionals seeking work-life balance without compromising career advancement.
Our ideal candidate thrives in fast-paced settings and values precision, confidentiality, and proactive problem-solving. You'll be the backbone of our office operations, ensuring seamless workflows while contributing to our innovative culture. We offer competitive compensation, comprehensive benefits package (prorated for part-time), and opportunities for professional development in the heart of Silicon Valley.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics across multiple time zones
- Handle confidential correspondence, emails, and communications with professionalism and discretion
- Prepare, edit, and distribute critical documents including reports, presentations, and financial statements
- Oversee office inventory management, supply procurement, and vendor relationship maintenance
- Coordinate travel arrangements, expense reports, and logistical support for business operations
- Implement and maintain digital filing systems with meticulous attention to document security
- Support onboarding processes and provide administrative training to new team members
Qualifications
- Associate's degree in Business Administration or related field (or equivalent professional experience)
- Minimum 3 years of administrative support experience in fast-paced corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven experience with calendar management and complex scheduling coordination
- Strong written and verbal communication skills with polished business etiquette
- Ability to maintain confidentiality and handle sensitive information with discretion
- Self-motivated professional requiring minimal supervision while delivering high-quality work