Job Description
Join our dynamic team as an Administrative Assistant with a flexible schedule! Coastal Business Solutions is urgently seeking a highly organized professional to support our Virginia Beach operations. This hybrid role offers remote work options while maintaining office presence, perfect for work-life balance. You'll be the backbone of our daily operations, ensuring seamless communication and efficient office management. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values your contributions.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and reports
- Organize and maintain digital/physical filing systems with strict confidentiality
- Assist with budget tracking, expense reports, and vendor coordination
- Support HR processes including onboarding and documentation management
- Coordinate office supplies inventory and equipment maintenance
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Ability to work independently with minimal supervision
- Proven problem-solving and time management skills
- Flexibility to adjust hours during peak periods