Job Description
Join our innovative team as a Part-Time Administrative Assistant with flexible scheduling options! We're seeking a detail-oriented professional to support our dynamic operations in San Francisco. Enjoy a hybrid work model with core hours Monday-Wednesday, allowing you to balance work with personal commitments. This role is perfect for students, parents, or anyone seeking work-life harmony without compromising professional growth.
At Apex Global Solutions, we value agility and autonomy. You'll gain exposure to Fortune 500 clients while working with cutting-edge digital tools. Our collaborative culture emphasizes recognition and development, making this more than just a job—it's a stepping stone to your career goals.
Responsibilities
- Manage executive calendars and coordinate complex multi-departmental meetings
- Process confidential expense reports and vendor invoices with precision
- Compose and edit high-impact correspondence for C-suite executives
- Implement digital filing systems using SharePoint and Google Drive
- Support HR initiatives onboarding and offboarding processes
- Track departmental KPIs and generate executive-ready performance dashboards
- Liaise with global stakeholders across time zones
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, PowerPoint design)
- Proven experience with scheduling tools like Calendly or Doodle
- Exceptional written communication with meticulous attention to detail
- Ability to maintain confidentiality in sensitive environments
- Experience with CRM systems (Salesforce preferred)
- Self-motivated with strong time management skills
- Comfortable working in hybrid settings