Job Description
Welcome to Apex Corporate Solutions. We are a dynamic, forward-thinking organization seeking a highly motivated Entry Level Administrative Assistant to join our expanding team in New York, NY. This is an excellent opportunity for recent graduates or career changers looking to launch their professional journey in a corporate environment.
As the face of our company, you will play a crucial role in ensuring our daily operations run smoothly. We value innovation, professionalism, and a can-do attitude. If you are organized, tech-savvy, and eager to learn, we want to hear from you.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives with precision.
- Communication: Draft, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Office Operations: Maintain a well-organized office environment, manage inventory, and order necessary supplies.
- Reception Support: Greet visitors warmly, answer multi-line phones professionally, and direct inquiries to the appropriate departments.
- Data Entry: Perform accurate data entry tasks and maintain organized digital and physical filing systems.
- Project Assistance: Assist with special projects, event planning, and general office coordination as needed.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: 0-2 years of experience in administrative support or an entry-level position.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced, deadline-driven setting.
- Professionalism: Demonstrated ability to maintain a professional demeanor in client-facing situations.