Job Description
We are seeking a dedicated and organized Administrative Assistant to join our dynamic team in the heart of Chicago. This is an excellent entry-level opportunity for individuals looking to build a career in corporate administration and office support.
As a key member of our support staff, you will ensure the smooth operation of our daily business functions. We offer a collaborative work environment, comprehensive training, and a clear path for career advancement.
Responsibilities
- Manage and route incoming communications, including emails, phone calls, and mail, with professionalism and accuracy.
- Schedule and coordinate meetings, interviews, and conference room bookings using digital calendars.
- Prepare, proofread, and distribute internal memos, reports, and presentations.
- Perform general clerical duties such as data entry, filing, and maintaining organized digital and physical records.
- Assist with office inventory management, including ordering supplies and tracking usage.
- Support the team with travel arrangements and expense reporting.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
Qualifications
- High school diploma or equivalent (Bachelor’s degree preferred).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
- Attention to detail and a proactive problem-solving attitude.
- Ability to work independently as well as part of a collaborative team.
- Basic knowledge of office equipment and software.