Job Description
Join a Dynamic Team in the Heart of Boston!
We are currently seeking a motivated and organized Administrative Assistant to support our daily operations. This is an entry-level position perfect for individuals looking to launch a career in a corporate environment. You will work closely with management to ensure the office runs efficiently and professionally.
What You Will Do:
- Manage incoming and outgoing communications, including emails and phone calls.
- Coordinate schedules and book meeting rooms.
- Prepare and organize documents, reports, and presentations.
- Assist with data entry and filing systems.
- Greet visitors and provide general administrative support.
- Order office supplies and manage inventory.
Requirements:
- High school diploma or GED required.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently and as part of a team.
- Attention to detail with a professional demeanor.
Responsibilities
- Manage and organize the daily office operations, including mail, emails, and phone calls.
- Schedule appointments, manage calendars, and coordinate meeting logistics.
- Prepare, compile, and sort documents for data entry and filing.
- Assist in the preparation of reports, presentations, and correspondence.
- Perform general clerical duties such as photocopying, scanning, and faxing.
- Monitor office supplies and place orders when necessary.
- Act as the first point of contact for visitors and guests.
Qualifications
- High School Diploma or GED required; Associate's degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Professional demeanor with a positive attitude.
- Valid driver's license (not required but preferred).