Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in sunny Los Angeles! We're seeking organized, tech-savvy individuals to support our fast-paced operations with flexible scheduling options (30-35 hours/week). Perfect for recent graduates or career changers looking to build administrative expertise in a collaborative environment. Enjoy competitive compensation, remote flexibility, and growth opportunities within a Fortune 500 company.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute professional documents and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire paperwork
- Support event planning and meeting logistics including catering and venue arrangements
- Perform basic data entry and report generation using MS Office Suite
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years administrative experience or internship in office environment
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize deadlines in fast-paced settings
- Professional demeanor and discretion handling sensitive information
- Comfortable with flexible scheduling including occasional evenings/weekends