Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant and kickstart your career in office administration! We're seeking motivated entry-level professionals in San Diego to provide essential support across daily operations. This role offers hands-on experience with data management, scheduling, and client communications – perfect for building foundational administrative skills. Enjoy competitive compensation, comprehensive training, and a collaborative work environment in one of America's most vibrant cities.
Responsibilities
- Accurately input and manage critical data into CRM and database systems
- Schedule appointments, meetings, and travel arrangements using digital calendars
- Process invoices, expense reports, and maintain financial documentation
- Assist with onboarding new hires and coordinate office supplies inventory
- Manage correspondence including emails, letters, and digital communications
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Support department heads with ad-h administrative projects and research tasks
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 0-2 years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent data entry skills with high accuracy and attention to detail
- Strong organizational abilities and time management skills
- Professional communication skills (written and verbal)
- Ability to multitask and prioritize in a fast-paced environment
- Basic understanding of office equipment (printers, scanners, copiers)