Job Description
Join our dynamic team as an Administrative Assistant and launch your career in office administration! We're seeking motivated individuals with no prior experience who are eager to grow in a supportive environment. As a key member of our Philadelphia office, you'll gain hands-on experience in essential administrative functions while contributing to our mission of delivering exceptional client service. We offer comprehensive training, career development opportunities, and a collaborative workplace culture that values your professional growth.
Why Join Us?
- Structured onboarding program designed for career beginners
- Competitive salary with performance-based bonuses
- Comprehensive health benefits and retirement plans
- Modern downtown Philadelphia office with flexible work options
- Clear advancement path to senior administrative roles
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders using accounting software
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Assist with onboarding new hires and office supply inventory management
- Support department projects by coordinating logistics and tracking deadlines
Qualifications
- High school diploma or equivalent (college degree preferred but not required)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Detail-oriented approach to data entry and record-keeping
- Proactive problem-solving and adaptability to changing priorities
- Valid Pennsylvania driver's license (occasional local travel required)
- Ability to lift 15 lbs for office supply management