Job Description
Launch your administrative career with Memphis Business Solutions, a dynamic growing firm in the heart of downtown. We're seeking a motivated Entry-Level Administrative Assistant to support our executive team and ensure seamless office operations. This role offers comprehensive training and clear pathways for advancement into executive support or project coordination positions.
Our supportive team environment values precision, proactive communication, and initiative. You'll gain exposure to corporate operations while developing essential administrative skills in a fast-paced setting. We provide competitive benefits including health insurance, paid time off, and professional development stipends.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Process incoming communications (phone, email, mail) and prioritize inquiries
- Maintain organized filing systems (digital and physical) for documents
- Assist with onboarding processes including new hire paperwork and orientation
- Coordinate office supplies inventory and vendor relationships
- Support special projects including data entry, report compilation, and event logistics
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to handle confidential information with discretion
- Proven time management and multitasking capabilities
- Customer service mindset with professional demeanor
- Willingness to learn new systems and procedures