Job Description
Join Our Growing Team in San Diego
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. This role is perfect for a data entry pro who thrives in a fast-paced environment and wants to make a tangible impact on our daily operations. If you are looking for a stable career in San Diego with competitive pay and growth opportunities, apply today!
Why You’ll Love Working Here
- Competitive Pay: Earn between $22.00 and $28.00 per hour based on experience.
- Modern Environment: Work in a state-of-the-art facility in the heart of San Diego.
- Professional Growth: Clear pathways for advancement within the company.
Key Responsibilities
- Perform high-volume data entry tasks with a focus on accuracy and speed, maintaining up-to-date digital records.
- Manage incoming correspondence, including email and phone inquiries, routing messages to the appropriate team members.
- Maintain and organize both physical and digital filing systems to ensure efficient document retrieval.
- Assist with inventory management and supply chain documentation as needed.
- Schedule appointments, coordinate meetings, and manage calendars for senior staff.
- Prepare, proofread, and distribute internal reports, memos, and presentations.
- Assist with basic bookkeeping tasks and expense reporting.
Qualifications
- Minimum of 1-2 years of experience in administrative support or data entry roles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks (preferred).
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail and the ability to spot errors in data.
- Excellent verbal and written communication skills in English.
- Ability to multitask effectively and prioritize tasks in a busy office setting.
- High school diploma or equivalent required.
Skills
Microsoft Office, Excel, Data Entry, QuickBooks, Filing, Scheduling, Email Management, Inventory Tracking
Responsibilities
- Perform high-volume data entry tasks with a focus on accuracy and speed, maintaining up-to-date digital records.
- Manage incoming correspondence, including email and phone inquiries, routing messages to the appropriate team members.
- Maintain and organize both physical and digital filing systems to ensure efficient document retrieval.
- Assist with inventory management and supply chain documentation as needed.
- Schedule appointments, coordinate meetings, and manage calendars for senior staff.
- Prepare, proofread, and distribute internal reports, memos, and presentations.
- Assist with basic bookkeeping tasks and expense reporting.
Qualifications
- Minimum of 1-2 years of experience in administrative support or data entry roles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks (preferred).
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail and the ability to spot errors in data.
- Excellent verbal and written communication skills in English.
- Ability to multitask effectively and prioritize tasks in a busy office setting.
- High school diploma or equivalent required.