Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our growing team. This is an Immediate Hire opportunity for a skilled professional capable of managing complex data entry tasks and supporting high-level office operations. While based in Omaha, NE, this role is open to candidates in the greater Pennsylvania area who are willing to work in a hybrid or remote-capable capacity.
In this pivotal role, you will serve as the backbone of our administrative operations, ensuring that information is processed with absolute accuracy and efficiency. If you excel at organizing data, managing calendars, and providing top-tier support, we want to hear from you.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, updating databases and spreadsheets in real-time.
- Manage incoming and outgoing correspondence, including drafting emails, sorting mail, and handling phone inquiries professionally.
- Schedule and coordinate appointments, meetings, and travel arrangements for management personnel.
- Maintain organized digital and physical filing systems to ensure easy retrieval of documents and records.
- Prepare and edit internal reports, presentations, and presentations using Microsoft Office Suite.
- Assist with inventory management and procurement processes as needed.
- Collaborate with cross-functional teams to streamline administrative workflows and improve efficiency.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Minimum of 2 years of experience in administrative support, data entry, or a related field.
- Proven typing speed of at least 40-50 WPM with a high degree of accuracy.
- Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
- Strong attention to detail and the ability to detect and correct errors in data.
- Excellent verbal and written communication skills with a professional demeanor.
- Ability to prioritize tasks effectively in a fast-paced, multi-tasking environment.