Job Description
Nexus Operations Group is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in San Antonio, Texas. This is a full-time position requiring exceptional data entry skills and a proactive approach to office management. We offer a competitive benefits package and a collaborative work environment.
Why Join Us?
We are a fast-growing company committed to excellence. As an Administrative Assistant, you will play a crucial role in ensuring our operations run smoothly.
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy, ensuring all records are up-to-date and organized in our database.
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute professional correspondence, including reports, memos, and newsletters.
- Maintain and update both physical and digital filing systems for efficient document retrieval.
- Act as the primary point of contact for incoming phone calls and visitors, routing inquiries to the appropriate departments.
- Assist with the preparation of meeting materials and take detailed minutes during board meetings.
- Support the finance and HR departments with basic data processing and invoice verification.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of proven experience in administrative support and data entry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent typing speed (minimum 45 WPM) with high accuracy.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Knowledge of basic accounting software or HRIS systems is a plus.