Job Description
Welcome to Apex Operations Solutions, where we are dedicated to fostering professional growth and operational excellence. We are currently seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team in New York City. This is an excellent entry-level opportunity for candidates looking to launch a career in office administration and data management. You will be the backbone of our daily operations, ensuring that our data is accurate, our files are organized, and our team runs efficiently.
What You Will Do:
In this role, you will gain hands-on experience in a fast-paced corporate environment. You will be responsible for high-volume data entry tasks, maintaining digital records, and providing essential support to management. We value candidates who are eager to learn, proactive, and possess a keen eye for detail.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all information is entered into the company database correctly.
- Organize and maintain both physical and digital filing systems to ensure documents are easily retrievable and compliant with company policies.
- Assist in the preparation of reports, presentations, and correspondence using Microsoft Office Suite.
- Manage incoming emails and phone inquiries, routing them to the appropriate departments promptly.
- Support the scheduling of meetings and appointments for senior management staff.
- Conduct basic research and data verification to assist in decision-making processes.
- Collaborate with the team to streamline office procedures and improve overall productivity.
Qualifications
- High school diploma or equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Basic computer proficiency, with a strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Fast and accurate typing speed (minimum 35 WPM).
- Excellent organizational skills with the ability to prioritize multiple tasks in a busy environment.
- Strong attention to detail and a commitment to maintaining data integrity.
- Professional communication skills, both written and verbal.
- Ability to work independently as well as part of a collaborative team.