Job Description
Welcome to Horizon Operations Group, a leader in providing top-tier administrative support to dynamic industries. We are currently seeking a highly organized and detail-oriented Administrative Assistant and Data Entry Specialist to join our expanding team in New York City. This is an excellent opportunity for entry-level professionals looking to launch a career in corporate administration.
In this role, you will play a crucial part in maintaining our office efficiency by managing data flows, organizing records, and supporting senior management with daily operations. If you possess a sharp eye for detail and a commitment to excellence, we want to hear from you.
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00)
- Comprehensive training program for new hires
- Supportive and collaborative work environment
- Opportunities for professional growth within the company
Responsibilities
- Accurate Data Entry: Input, verify, and maintain accurate data in our CRM and databases with a focus on speed and precision.
- Document Management: Organize, file, and digitize physical and electronic documents to ensure easy retrieval and compliance.
- Communication Support: Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate departments.
- Scheduling & Coordination: Assist in scheduling meetings, booking conference rooms, and coordinating travel arrangements for executives.
- Reporting: Generate weekly or monthly reports using Excel or other reporting tools to track key performance indicators.
- Office Operations: Maintain a tidy and organized workspace, manage inventory for office supplies, and assist with light reception duties.
- Customer Assistance: Provide exceptional service to internal and external stakeholders by addressing their administrative needs promptly.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: No prior professional experience required; entry-level candidates are encouraged to apply.
- Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Typing Speed: Minimum typing speed of 45 WPM with high accuracy.
- Attention to Detail: Demonstrated ability to spot errors and maintain data integrity.
- Communication: Excellent verbal and written communication skills in English.
- Reliability: Ability to work full-time hours with a strong work ethic and punctuality.