Job Description
We are looking for a highly organized and detail-oriented Administrative Assistant to join our fast-paced team in Chicago. In this role, you will serve as the backbone of our daily operations, ensuring seamless communication and accurate data management. If you excel at multitasking and have a passion for precision, we want to meet you.
Why Join Us?
- Competitive hourly rate ($22 - $28/hr).
- Comprehensive health, dental, and vision insurance.
- Professional development opportunities.
- A collaborative and inclusive work environment in the Loop.
Apply today to take the next step in your administrative career!
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed using MS Excel and company databases.
- Manage incoming correspondence, including phone calls, emails, and mail, routing inquiries to the appropriate departments.
- Maintain and update filing systems, both electronic and physical, ensuring documents are easily retrievable.
- Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
- Coordinate meeting schedules, book conference rooms, and prepare meeting materials.
- Assist with basic bookkeeping tasks, including expense reporting and invoice verification.
- Act as the point of contact for visitors and vendors, providing a welcoming and professional front desk experience.
Qualifications
- High School Diploma or equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Proven experience in administrative support and data entry roles.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with advanced Excel skills (pivot tables, VLOOKUP) highly preferred.
- Fast typing speed (minimum 45-50 WPM) with exceptional attention to detail.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision in a busy office environment.