Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in the heart of Boston. As a key member of our operations department, you will be responsible for maintaining our digital and physical filing systems while ensuring accurate and timely data entry for our growing client base.
This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and has a proven track record of administrative excellence and data accuracy. If you are looking for a stable, local role with room for growth, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in the vibrant downtown Boston area.
- Opportunity for professional development and advancement.
- Supportive and collaborative team culture.
Responsibilities
- Accurate Data Entry: Process and input client information, invoices, and daily reports into our CRM and spreadsheet databases with 100% accuracy.
- Document Management: Organize, digitize, and maintain physical and electronic filing systems to ensure easy retrieval of information.
- Communication Support: Manage incoming emails and phone calls, responding to inquiries and routing messages to appropriate department heads.
- Scheduling & Coordination: Maintain the executive calendar, schedule appointments, and coordinate internal team meetings.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure daily operations run smoothly.
- Reporting: Compile weekly and monthly data summaries to assist management in decision-making processes.
Qualifications
- Experience: Minimum of 2-3 years of experience in administrative support, office management, or data entry.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace; experience with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Attention to Detail: Demonstrated ability to maintain high standards of accuracy when handling large volumes of data.
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Availability: Must be available to work full-time, Monday through Friday.