Job Description
Join our dynamic team at CityScape Solutions, where precision meets efficiency! We're seeking a meticulous Administrative Assistant with exceptional data entry skills to support our operations in the heart of San Francisco. As a key member of our administrative hub, you'll ensure seamless workflows through accurate information management and proactive support. This is your opportunity to thrive in a fast-paced environment while making tangible contributions to our community-focused initiatives. We offer competitive compensation, comprehensive benefits, and a culture that values growth and excellence.
Responsibilities
- Maintain and update critical databases with 99.9% accuracy, ensuring real-time data integrity
- Process high-volume transactions including invoices, permits, and municipal records
- Coordinate calendars, meetings, and logistics for department heads
- Generate and distribute weekly/monthly performance reports using Excel and Salesforce
- Act as primary liaison between public agencies and internal stakeholders
- Implement document management systems for compliance with California state regulations
- Train new staff on data entry protocols and office procedures
Qualifications
- Minimum 3 years experience in administrative roles with 80%+ dedicated to data entry
- Proven expertise in Microsoft Office Suite (Excel pivot tables, Word mail merge)
- Proficiency in CRM systems (Salesforce preferred) and document management software
- California-specific knowledge of municipal processes a major plus
- WPM 70+ with 0 errors in 10-minute typing tests
- Associate's degree in Business Administration or related field
- Exceptional attention to detail with ability to spot discrepancies instantly
- Strong written/verbal communication skills for public-facing interactions