Job Description
Join our dynamic team at Indianapolis City Hall as a Local Administrative Assistant! We're seeking a detail-oriented professional to support our daily operations with exceptional organizational skills. This full-time role is perfect for someone passionate about streamlining workflows and maintaining accurate records in a government setting. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact on our community.
Responsibilities
- Maintain and update digital databases with 99.9% accuracy for municipal records
- Process and verify incoming documents using advanced data entry protocols
- Coordinate office calendars, meetings, and correspondence for department heads
- Generate monthly reports using Microsoft Excel and city-specific software
- Manage confidential information with strict adherence to HIPAA/GDPR standards
- Support cross-departmental projects as administrative liaison
- Train new staff on digital filing systems and office procedures
Qualifications
- Minimum 2 years professional data entry experience with 10,000+ keystrokes/minute
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Associate's degree in Office Administration or equivalent experience
- Proven ability to manage competing deadlines in fast-paced environments
- Excellent written and verbal communication skills
- Experience with government document management systems preferred
- Notary certification or ability to obtain within 30 days
- Background check and security clearance required