Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant with a focus on data entry excellence. This pivotal role combines organizational mastery with precise data management to drive our operational efficiency. You'll be the backbone of our daily operations, ensuring seamless administrative workflows while maintaining the highest standards of accuracy and confidentiality. We offer a collaborative environment with competitive benefits and clear pathways for career advancement.
Responsibilities
- Maintain and update digital databases with 99.9% accuracy for client records, financial transactions, and inventory logs
- Process high-volume data entry from multiple sources including forms, emails, and scanned documents
- Coordinate calendars, schedule meetings, and manage executive correspondence with proactive prioritization
- Generate comprehensive reports using Excel and proprietary software with advanced pivot table functions
- Implement document management systems for digital and physical records with version control protocols
- Collaborate with department heads to optimize administrative workflows and identify process improvements
Qualifications
- Minimum 3 years proven experience in administrative roles with 80%+ data entry focus
- Expert proficiency in Microsoft Office Suite (Excel, Outlook, Word) with advanced formula knowledge
- WPM typing speed of 60+ with 98% accuracy in timed assessments
- Experience with CRM systems (Salesforce/HubSpot) and ERP platforms (SAP/Oracle) preferred
- Strong attention to detail with demonstrated ability to identify and reconcile data discrepancies
- Excellent written and verbal communication skills with cross-departmental collaboration experience
- Professional certification in data management (e.g., CDM, ADM) or equivalent training