Job Description
Join our dynamic team in Long Beach as a Data Entry Administrative Assistant! Coastal Business Solutions is seeking a meticulous professional to manage critical data operations and provide comprehensive administrative support. This hybrid role combines precision data management with front-office coordination in our vibrant downtown location. Ideal for candidates who thrive in structured environments and value accuracy as much as efficiency. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative setting.
Responsibilities
- Maintain and update databases with 99.9% accuracy for client records and transactional data
- Process high-volume data entry (minimum 8,000 keystrokes/hour) with strict adherence to deadlines
- Generate daily/weekly reports using Excel and proprietary software for management review
- Coordinate calendar management, meeting logistics, and travel arrangements for executive team
- Manage digital filing systems with consistent metadata tagging and backup protocols
- Assist with accounts payable/receivable data verification and invoice processing
- Support cross-departmental projects by compiling and formatting data presentations
Qualifications
- Minimum 2 years experience in high-volume data entry roles with proven accuracy metrics
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, VLOOKUPs, Word mail merge)
- Touch-typing certification (minimum 65 WPM) with 10-key calculator proficiency
- Experience with CRM systems (Salesforce/HubSpot) and document management platforms
- Associate degree in Business Administration or related field preferred
- Exceptional attention to detail with ability to spot discrepancies in complex datasets
- Strong organizational skills with demonstrated ability to prioritize competing tasks
- Professional communication skills for client and stakeholder interactions