Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant & Data Entry Specialist to join our dynamic team in Chicago, Illinois. If you thrive in a fast-paced environment and have a knack for precision, we want to hear from you.
As a key member of our administrative staff, you will play a crucial role in maintaining our office operations and ensuring data integrity across all departments. You will be the backbone of our daily workflow, handling sensitive information with the utmost confidentiality and efficiency.
Why Join Us?
We offer a competitive benefits package, a collaborative work culture, and opportunities for professional growth within a stable industry leader.
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy using Excel and company database management systems.
- Manage incoming emails, schedule complex appointments, and coordinate domestic and international travel arrangements.
- Prepare and organize financial reports, invoices, and contracts for executive review and filing.
- Assist in the digitization and archiving of physical documents to improve office efficiency and compliance.
- Answer phone inquiries professionally and direct calls to the appropriate departments or individuals.
- Maintain inventory of office supplies and place orders as needed to ensure operations run smoothly.
- Assist in the onboarding of new employees by preparing necessary documentation and materials.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Proven experience in administrative support and data entry roles (minimum 2 years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional typing speed (minimum 45 WPM) and proven accuracy.
- Strong organizational skills with the ability to prioritize multiple tasks effectively under deadlines.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision in a hybrid office setting.