Job Description
Join our dynamic team at the City of Philadelphia as an Administrative Assistant specializing in data entry. This pivotal role ensures seamless municipal operations through precise information management and administrative excellence. You'll be instrumental in supporting critical departments by maintaining accurate databases, preparing essential reports, and providing exceptional clerical support. We offer a collaborative environment with opportunities for professional growth and meaningful impact on our community.
Responsibilities
- Accurately enter, update, and maintain critical data across municipal databases and systems
- Process and verify information with meticulous attention to detail and confidentiality
- Generate reports and documents using Microsoft Office Suite (Excel, Word, Outlook)
- Manage filing systems and digital records with organized structure
- Provide administrative support including scheduling, correspondence, and meeting coordination
- Assist in training new staff on data entry protocols and systems
- Comply with all municipal data security regulations and privacy standards
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of professional data entry experience with proven accuracy
- Proficiency in Microsoft Office Suite with advanced Excel skills
- Typing speed of 55+ WPM with 98%+ accuracy
- Strong organizational skills and ability to manage multiple priorities
- Experience with database management systems (e.g., Salesforce, SAP)
- Excellent written and verbal communication skills
- Pennsylvania residency required within 90 days of hire