Job Description
Join our dynamic team at Innovate Solutions Inc. as an Administrative Assistant with a focus on data entry excellence. We're seeking a detail-oriented professional to support our operations in Chicago's vibrant downtown. This hybrid role combines administrative precision with data management expertise, offering growth opportunities in a collaborative environment.
Our ideal candidate thrives in fast-paced settings and values accuracy. You'll be the backbone of our office operations, ensuring seamless workflows while maintaining the highest data integrity standards. We offer competitive benefits, professional development, and a culture that recognizes your contributions.
Responsibilities
- Accurately enter, update, and maintain critical data in CRM and ERP systems
- Manage digital filing systems with meticulous attention to detail
- Process invoices, expense reports, and payroll documentation
- Coordinate calendars, meetings, and travel arrangements for executives
- Generate and distribute weekly/monthly performance reports
- Collaborate with IT and finance teams on data reconciliation tasks
- Implement new data management protocols and process improvements
Qualifications
- Minimum 2 years experience in administrative roles with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Typing speed of 60+ WPM with 98% accuracy
- Experience with Salesforce, QuickBooks, or similar platforms
- Strong organizational skills with ability to manage competing priorities
- Associate's degree or equivalent certification preferred
- Exceptional communication and problem-solving abilities