Job Description
Join our dynamic team as a full-time Administrative Assistant specializing in data entry operations. We're seeking a meticulous professional to maintain accurate records, streamline office workflows, and deliver exceptional administrative support in our fast-paced San Diego headquarters. This role is perfect for detail-oriented individuals who thrive in organized environments and want to make tangible impacts on business operations.
As a key member of our administrative team, you'll be entrusted with critical data management tasks, ensuring all information is processed with precision and confidentiality. You'll collaborate with department heads to optimize administrative processes while maintaining the highest standards of professionalism and efficiency.
Responsibilities
- Perform accurate data entry into CRM and ERP systems with 99%+ accuracy
- Manage and maintain confidential employee records, client databases, and financial documents
- Coordinate office operations including scheduling, correspondence, and supply inventory
- Generate and distribute weekly/monthly reports using Excel and reporting tools
- Assist with onboarding processes including new hire paperwork and system setup
- Support accounts payable/receivable through invoice processing and payment tracking
- Implement data validation protocols to ensure information integrity across platforms
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years proven experience in administrative roles with data entry focus
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, VLOOKUP, mail merge)
- Typing speed of 60+ WPM with exceptional attention to detail
- Experience with CRM systems (Salesforce preferred) and database management
- Strong organizational skills with ability to prioritize multiple deadlines
- Professional communication skills for internal and stakeholder interactions