Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in the heart of Philadelphia. In this pivotal role, you will serve as the backbone of our daily operations, ensuring that our data management systems are up to date and our office workflows run smoothly. If you excel at accuracy, possess strong technical proficiency, and thrive in a fast-paced environment, we want to hear from you.
At Apex Business Solutions, we value precision and efficiency. You will have the opportunity to work with cutting-edge tools while contributing to meaningful projects that impact our clients.
Responsibilities
- Perform high-volume data entry tasks into various databases and spreadsheets, ensuring 99% accuracy and timely completion.
- Manage and maintain physical and digital filing systems, ensuring documents are organized and easily retrievable.
- Handle incoming and outgoing communications, including email correspondence, phone inquiries, and mail sorting.
- Schedule appointments and manage executive calendars, coordinating meetings and preparing necessary materials.
- Prepare detailed reports, memos, and presentations using Microsoft Office Suite.
- Assist in the procurement process by tracking orders, maintaining inventory records, and reconciling receipts.
- Support the sales and operations teams by compiling customer data and updating CRM systems.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 1-2 years of experience in administrative support or data entry roles.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with advanced Excel skills (PivotTables, VLOOKUP) highly desirable.
- Strong attention to detail and ability to detect errors in data.
- Excellent time management skills with the ability to prioritize multiple tasks effectively.
- Professional verbal and written communication skills.
- Experience with CRM software (e.g., Salesforce, HubSpot) is a plus.