Job Description
Join our dynamic team at Long Beach Municipal Services as an Administrative Assistant with a specialization in data entry. We're seeking a detail-oriented professional to support our city operations with exceptional organizational skills and technical proficiency. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to contribute directly to Long Beach's public service excellence. If you thrive in fast-paced environments and take pride in maintaining accurate records, we encourage you to apply.
Responsibilities
- Enter, update, and maintain complex datasets in municipal databases with 99.9% accuracy
- Manage electronic filing systems and document retrieval for city departments
- Process routine administrative requests including permits, licenses, and records
- Generate daily/weekly reports using Excel and proprietary municipal software
- Coordinate calendar management for department heads and scheduling meetings
- Assist in preparing official correspondence and public records requests
- Train new staff on data entry protocols and software systems
Qualifications
- Minimum 2 years professional data entry experience (10,000+ keystrokes per hour)
- Proficiency in Microsoft Office Suite with advanced Excel skills (VLOOKUP, pivot tables)
- Familiarity with municipal software or public sector databases preferred
- Associate's degree in Business Administration or related field required
- Ability to maintain confidentiality and handle sensitive information
- Excellent written and verbal communication skills
- Proven problem-solving abilities with attention to detail
- Valid California driver's license may be required