Job Description
Join our dynamic team as an Administrative Assistant with a strong focus on data entry accuracy and operational efficiency. This urgent hiring opportunity in San Jose, CA offers a chance to support our fast-paced tech environment with your meticulous organizational skills. We're seeking a detail-oriented professional to manage critical data workflows, ensuring seamless information processing across departments. Enjoy competitive compensation and growth opportunities in a company that values precision and innovation.
Responsibilities
- Enter, update, and maintain accurate data in CRM and ERP systems with zero tolerance for errors
- Process high-volume invoices, purchase orders, and expense reports with strict adherence to deadlines
- Generate daily, weekly, and monthly performance reports using Excel and data visualization tools
- Coordinate calendars, schedule meetings, and manage travel arrangements for executive team
- Implement data validation protocols to ensure compliance with industry standards
- Collaborate with IT and finance teams to resolve data discrepancies and system issues
- Train junior staff on data entry best practices and software utilization
Qualifications
- Minimum 2 years experience in data-intensive administrative roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- Typing speed of 60+ WPM with 99% accuracy in data entry assessments
- Familiarity with CRM systems (e.g., Salesforce) and database management
- Exceptional attention to detail with proven error-prevention track record
- Ability to prioritize tasks in high-pressure environments with competing deadlines
- Associate's degree in Business Administration or related field preferred
- Experience working in SaaS or tech industry highly desirable