Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in San Jose, CA. This is a fantastic opportunity for individuals looking to kickstart their career in office administration, with a specific focus on data entry and document management.
Why You Should Apply:
At San Jose Office Solutions, we value accuracy and efficiency. We are looking for a reliable team player who is eager to learn and grow. Whether you are an experienced professional or a motivated entry-level candidate, we provide the training you need to succeed.
- No Experience Required: We offer comprehensive on-the-job training for qualified candidates.
- Competitive Pay: Earn a solid hourly wage with potential for annual raises based on performance.
- Modern Workplace: Work in a state-of-the-art office located in the heart of Silicon Valley.
Job Overview:
As an Administrative Assistant, you will be the backbone of our daily operations. You will be responsible for ensuring that our data is accurate, our files are organized, and our team is supported with essential administrative tasks.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all records are updated in our database.
- Manage incoming and outgoing mail, including sorting, distribution, and handling sensitive correspondence.
- Organize and maintain both physical and digital filing systems to ensure efficient information retrieval.
- Assist the management team with scheduling appointments, managing calendars, and coordinating meetings.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Handle customer inquiries via phone and email in a professional and courteous manner.
Qualifications
- High school diploma or equivalent is required; an Associate’s degree is a plus.
- Previous administrative experience is preferred, but not mandatory for the right candidate.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong typing skills (minimum 40 WPM) and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple tasks in a fast-paced environment.