Job Description
Join our dynamic team in downtown Chicago as a key Administrative Assistant with specialized data entry capabilities. This hybrid role (3 days office/2 days remote) supports executive operations while ensuring seamless data management across critical business functions. We offer competitive compensation, comprehensive benefits, and growth opportunities in a fast-paced environment.
Responsibilities
- Accurately enter, update, and maintain confidential databases with daily transaction records
- Manage digital filing systems with strict adherence to HIPAA/GDPR compliance standards
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Process invoices, expense reports, and purchase orders within ERP systems
- Generate weekly performance reports using Excel/Power BI visualizations
- Onboard new hires with digital documentation and system training
- Act as primary liaison between departments for data transfer requests
Qualifications
- Minimum 2 years experience in administrative support with data entry focus
- Proficiency in Microsoft Office Suite (Advanced Excel/Outlook required)
- 10,000+ keystrokes per minute with 99.5% accuracy in timed tests
- Familiarity with Salesforce or comparable CRM platforms
- Proven ability to manage competing deadlines in high-volume environments
- Associate's degree in Business Administration or related field preferred
- Experience with document management systems (e.g., SharePoint)