Job Description
Join Our Team in Virginia Beach, VA
Are you a detail-oriented professional seeking a rewarding opportunity with Daily Pay options? Coastal Office Solutions is currently hiring a proactive Administrative Assistant to provide exceptional office support to our growing client base. We pride ourselves on a modern, collaborative work environment where your contributions make a direct impact.
Why Apply?
- Daily Pay Option: Get paid the same day you work with our new pay-early program.
- Competitive Compensation: Earn between $18.00 and $22.00 per hour based on experience.
- Growth Opportunities: Clear paths for advancement within our regional office network.
As an Administrative Assistant, you will be the face of our operations, ensuring smooth daily workflows and top-tier client service.
Responsibilities
- Manage incoming and outgoing communications, including phone calls, emails, and mail with a professional and polite demeanor.
- Organize and maintain accurate filing systems, both digital and physical, ensuring confidentiality and easy retrieval.
- Prepare and edit correspondence, reports, presentations, and documents using Microsoft Office Suite.
- Schedule appointments, manage calendars, and coordinate meeting logistics for management and staff.
- Process invoices, expense reports, and general office expenses with high attention to detail.
- Greet visitors and direct them to the appropriate personnel or department.
- Assist in data entry tasks and the management of customer relationship management (CRM) software.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Business Administration preferred.
- Proven experience as an Administrative Assistant or in a similar office support role (1-3 years preferred).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing speed and accuracy (minimum 40 WPM).
- Excellent verbal and written communication skills with a professional phone voice.
- Ability to multitask effectively in a fast-paced environment while maintaining a positive attitude.
- Strong organizational skills with the ability to prioritize tasks efficiently.