Job Description
Are you a detail-oriented professional seeking a flexible part-time opportunity in the heart of Chicago? Apex Administrative Solutions is currently hiring a reliable Office Assistant to join our dynamic team. This role is perfect for candidates looking to leverage their data entry skills in a fast-paced environment while enjoying a balanced work schedule.
We are looking for a versatile individual who can manage front-desk operations, handle confidential information, and ensure our administrative processes run smoothly. Whether you are based in Chicago or open to hybrid options, we value dedication and efficiency.
Why Join Us?
- Competitive hourly pay ($18 - $24/hr).
- Flexible part-time schedule.
- Opportunity for professional growth within the organization.
- Supportive and collaborative work culture.
Responsibilities
- Data Entry Management: Accurately input, update, and maintain records in our CRM and database systems with a focus on speed and precision.
- Front Desk Support: Greet visitors, answer multi-line phone systems professionally, and direct inquiries to the appropriate departments.
- Document Management: Handle filing, scanning, and shredding of confidential documents to ensure office compliance and organization.
- Scheduling & Coordination: Assist in scheduling appointments, managing calendars, and coordinating internal meetings.
- Inventory Control: Monitor office supply levels and place orders for necessary materials.
- Customer Service: Respond to email inquiries and client correspondence in a timely and professional manner.
- General Admin Tasks: Assist other team members with ad-hoc projects and administrative duties as needed.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Previous experience in an office setting or data entry role is a plus.
- Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is mandatory.
- Typing Speed: Demonstrated ability to type with high accuracy (minimum 40 WPM).
- Communication: Excellent verbal and written communication skills.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.
- Integrity: Ability to handle sensitive information with the utmost confidentiality.